Privacy Policy

1. Introduction

HireSide.work ("we", "our" or "the company") is committed to protecting your privacy. This Privacy Policy describes how we collect, use, store and protect your personal information when you use our Chrome extension and related services.

By using our services, you agree to the collection and use of information in accordance with this policy.

2. Information We Collect

2.1 Personal Identification Information

  • Name: Collected during registration to personalize your experience
  • Email address: Used for authentication, communication and account recovery

2.2 Authentication Information

  • Password: Encrypted and stored securely on our server
  • Authentication token: Stored locally in the extension to keep your session active

2.3 Meeting Information

  • Meeting URLs: Links to Google Meet, Microsoft Teams or Zoom meetings
  • Meeting IDs: Unique identifiers to track and manage meetings
  • Audio transcripts: Content of conversations during interviews, processed to generate insights

2.4 Job Information

  • Position: Role for which the interview is being conducted
  • Technical requirements: Skills and technologies required for the position
  • Job description: Details about responsibilities and expectations
  • PDF Resume: Candidate document (optional, sent only when provided)

2.5 Settings and Preferences

  • Preferred language: To customize the interface
  • Theme: Light or dark theme preference
  • Auto-join: Setting for automatic entry into meetings

2.6 Usage Data

  • Connection status: Information about when you are in an active meeting
  • Service usage: Usage metrics to improve our services

3. How We Use Your Information

We use the information collected for the following purposes:

3.1 Service Provision

  • Connect our AI assistant to your interview meetings
  • Process audio transcripts in real time
  • Generate relevant insights, including:
    • Follow-up question suggestions
    • Alerts about technical inconsistencies in candidate responses

3.2 Authentication and Security

  • Verify your identity when logging in
  • Protect your account against unauthorized access
  • Keep your session active during extension use

3.3 Service Improvement

  • Analyze usage patterns to improve our algorithms
  • Develop new features
  • Fix bugs and technical issues

3.4 Communication

  • Send important notifications about the service
  • Respond to your requests and questions
  • Inform about updates and changes to the service

4. Data Storage

4.1 Local Storage

Some information is stored locally in your Chrome extension:

  • Authentication token
  • User settings (language, theme, preferences)
  • Local meeting mappings

4.2 Server Storage

The following information is stored on our secure servers:

  • Account data (name, email, encrypted password)
  • Meeting history and transcripts
  • Job and resume information
  • Usage metrics (anonymous)

4.3 Data Retention

  • We keep your data while your account is active
  • You can request deletion of your data at any time
  • Some data may be retained for longer periods if necessary to comply with legal obligations

5. Data Sharing

5.1 We Do Not Sell Your Data

We do not sell, rent or trade your personal information to third parties.

5.2 Service Providers

We may share information with trusted service providers who help us operate our service, including:

  • Hosting providers: To store and process data
  • AI processing services: To generate insights (OpenAI GPT-4o)
  • Transcription services: To process audio (Recall.ai)

All service providers are required to maintain the confidentiality of your information and use the data only for the specified purposes.

5.3 Legal Requirements

We may disclose your information if necessary to:

  • Comply with a legal obligation
  • Protect and defend our rights or property
  • Prevent or investigate possible violations related to the service
  • Protect the personal safety of service users or the public

5.4 Business Transfers

In case of merger, acquisition or sale of assets, your information may be transferred. We will notify you of any change in ownership or use of your personal information.

6. Data Security

We implement appropriate technical and organizational security measures to protect your personal information:

  • Encryption: Sensitive data is encrypted in transit (HTTPS) and at rest
  • Secure authentication: Passwords are stored using secure hash (we do not store passwords in plain text)
  • Restricted access: Only authorized employees have access to personal data
  • Monitoring: We continuously monitor our systems to detect and prevent security breaches

7. Your Rights

You have the following rights regarding your personal information:

7.1 Access

You can access and review your personal information through the extension or by contacting us.

7.2 Correction

You can update your personal information at any time through the extension settings.

7.3 Deletion

You can request deletion of your account and personal data. Some information may be retained if necessary to comply with legal obligations.

7.4 Portability

You can request a copy of your data in a structured and commonly used format.

7.5 Opposition to Processing

You may object to the processing of your personal data for certain purposes, such as marketing.

To exercise any of these rights, please contact us at: privacy@hireside.work

8. Cookies and Similar Technologies

Our extension uses Chrome local storage (chrome.storage) to:

  • Keep your session active
  • Store your preferences
  • Improve user experience

We do not use third-party tracking cookies.

9. Minors Privacy

Our services are not directed to minors under 18 years of age. We do not intentionally collect personal information from minors. If you are a parent or guardian and believe your child has provided us with personal information, please contact us.

10. International Transfers

Your data may be processed and stored on servers located outside your country of residence. By using our services, you consent to the transfer of your information to these servers. We ensure that all transfers are made in accordance with this policy and applicable data protection laws.

11. Links to Third Party Sites

Our extension may connect to third-party videoconferencing platforms (Google Meet, Microsoft Teams, Zoom). This privacy policy does not apply to these third-party services. We recommend that you review the privacy policies of these services.

12. Changes to this Privacy Policy

We may update our Privacy Policy periodically. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last updated" date.

We recommend that you review this Privacy Policy periodically for any changes. Changes take effect when published on this page.

13. Consent

By using our extension and services, you consent to our Privacy Policy and agree to its terms.

14. Contact

If you have any questions about this Privacy Policy or how we handle your personal information, please contact us:

  • Email: privacy@hireside.work

15. Regulatory Compliance

This policy complies with:

  • LGPD (General Data Protection Law) - Brazil
  • GDPR (General Data Protection Regulation) - European Union
  • CCPA (California Consumer Privacy Act) - California, USA